Academic Counseling Information

 

COUNSELING APPOINTMENTS

Counseling appointments may be scheduled with the Counseling Secretary between 7:30 am and 4:00pm.  Students must schedule appointments during non-class time (lunch, before and after school).  Counselors are available for drop-in during lunch and after school.  The Counseling Office can be reached at 891-3050 ext 225.

 

COURSE SELECTION/REGISTRATION

  • Beginning in January of each year, the counselors meet with students to help them program classes for the following year.  
  • Counselors complete classroom presentations and distribute course selection information, class registration forms, and four year planning materials.
  • Students complete their registration forms, including parent’s signatures and make their selections in the AERIES Portal.
  • Counselors meet individually with students to finalize their course selections and future plans reviewing their current transcripts.
  • Counselors discuss post high school goals with the student and review the students four year plan with them.
  • The student’s class schedule is distributed to students during round up in August.
 

PROGRESS REPORT CARDS

To inform parents of their student’s performance in class, progress report grades are posted in AERIES  at 6 and 12 weeks. Progress reports give the teacher an opportunity to let parents know of outstanding class performance as well as problem areas that may result in the student failing the classes.  All grade reports (progress and final semester grades) are available on the Aeries parent/student portals.  We encourage students and parents to check grades on a regular basis on AERIES if there are questions regarding student progress in between grading periods.

 

FINAL REPORT CARDS

Semester report cards are posted  twice during the school year to inform parents of the student’s final grade and credit for each class.  The semester grades and credits are permanently recorded on a student’s official transcript. 

NOTICE OF FAILURE

Progress report grades will serve as a notice of possible course failure for final semester grades.   A “D” or “F” grade is considered in danger of failing.   It is a state law that no pupil will receive a failing grade without prior notification to the parent.  Notification is provided through the grading that is continually updated in the AERIES portal.

 

AERIES PARENT PORTAL

Parents are highly encouraged to register on the Parent Portal, to have access to online gradebooks and attendance information. 

INCOMPLETE GRADES

All incomplete grades become “failures” (F) at the end of the next grading period unless the teacher had granted an extension for good cause and has so notified the Registrar in the Counseling Office PRIOR to the above deadline. Students with Individual Education Plans may be exempt from this policy as per their IEP.   The administration reserves the right to waive this policy for students under exceptional circumstances.

 

CHANGING OR DROPPING A CLASS

The Counseling Department urges students to discuss course selection with parent and school personnel prior to registration for classes.   Class changes cause major disruption to classroom instruction and student learning. There are very few instances when a class change will be allowed.    Changes are made for data processing errors, improper placement, or to meet a graduation requirement.

 

Student initiated changes must be made by the end of the first week of the semester.   Changes made after the first week must be parent or teacher initiated.    Changes will not be made based on teacher or period preference.    The last day to drop a class with no penalty is one week after the 1st progress grades are posted.    After this time the class will be dropped with a fail grade (“F”) for the semester, posted to the student’s transcript.     The “F” grade will impact both the gpa and athletic eligibility. 

 

GRANTING CREDIT WHEN CLASS CHANGES ARE MADE:

1.  A student will not receive a grade or credit when dropping a standard credit class before the drop with “F” deadline. 

2.  A student will not receive a grade or credit when dropping a standard credit class or entering a standard credit class too late to meet the minimum proficiency standards for the entire course.

3.  If a student transfers from a standard credit class to another standard credit class within the same department, the student will be eligible to receive full credit for the semester.   The leaving teacher will notify the receiving teacher of the transfer grade and the receiving teacher will then be responsible for averaging the two grades for the final grade and semester credit.    The course title will be for the class the student is in at the end of the grading period.

 

STUDENT INITIATED CLASS CHANGES: 

 

A student will use the following procedures when requesting a class change:  

 

1.   The student must initiate the class change by picking up a “Request for Class Change” form in the Counseling office after a required meeting with their Counselor.    The student must have a parent and the involved teachers sign the form to show their approval of the request.  If the leaving teacher is unwilling to approve the change, the teacher or parent should initiate a parent/teacher conference. 

 

2.   After the request form has been completed the student must make an appointment with his/her counselor to complete the change. 

 

 

TEACHER INITIATED CLASS CHANGES:

A teacher will use the following procedure when requesting a student be dropped from a class:

 

 1.   Teacher will discuss the issue with the student to make him/her aware of the long-term consequences of non-acceptable classroom behavior or lack of performance.

 

 2.    Teacher will make the parent aware of the issue by phone contact and/or by filling out a disciplinary referral report to be mailed home.  An administrator should be involved in this step.

 

 3.  If the issue persists, a second disciplinary referral report will be filled out and a parent-student-teacher-administrator conference will be requested to drop the student from class. The counselor will arrange the conference. With parent and all staff approval, the student will be dropped from the class and the counselor will make the program change.

 
9/2018

 

 

Grade Level Activities

Grade 9
Fall Semester

Freshman Welcome - presented in English classes
     1.  Power Point Presentation and discussion:
Adjustment to high school, high school graduation requirements; strategies for academic success; strategies for personal/social success; and, study skills/time management.

Spring semester

Registration and class selection for grade 10
     1.  Class Presentation for Registration:
Review of transcript, review of high school graduation requirements and college admission requirements; introduction to 4-year planning, completion of Academic planning guide; and Career Research;
     2.  Personal student meeting with Counselor during registration process for individualized meeting and counseling

Grade Level Activities

Grade 10

Spring semester

1.  Registration and class selection for grade 11

Review of transcript, review of high school graduation requirements and college admission requirements, introduction to 4 year Planning and Academic planning guide; and, introduction to college and career research

2.  Personal student visit with Counselor during registration process for individualized meeting and counseling

3.  College planning night - evening program and power point presentation on college admission process, college admission testing, timelines, financial aid, etc. 

4. PSAT-10 class visits

 

 

Grade Level Activities

Grade 11
Fall semester

     1.  PSAT class visits

Spring semester

      1.  Registration and class selection for grade 12
Review of transcript; review of high school graduation requirements and college admission requirements; introduction to 4-year Planning and academic planning guide; and college and career research.
      2.  Personal student visit with Counselor during registration process for individualized meeting and counseling and college and college/career planning
      3.  College Planning night - evening program and power point presentation on college admission process, college admission testing, timelines, financial aid, etc.

Grade Level Activities

Grade 12

Fall semester

     1.  Senior class visits in English class:
Presentation of college application process, Senior year timeline, Private Colleges and Letters of Recommendations, Financial Aid & Scholarships, CSU and UC Application Assistance
     2.  CSU, Chico Office of Admissions Presentation to English classes

Spring Semester

     1.  Chico Community Scholarship Application presentation
     2.  Financial Aid Night
     3.  Reg-To-Go (Butte College Early Registration program)
     4.  Senior Scholarship and Awards Night